Let’s Talk
Let’s Talk

Privacy Policy

Privacy Policy

Effective Date: [ 5th Dec, 2025 ]

At Be at Ease Therapy, your privacy is extremely important to us. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website and engage in services with us.

By using this website, you agree to the practices described in this policy.

 

1. Information We May Collect

When you visit this website or book a session, we may collect the following types of information:

  • Full name
  • Email address
  • Phone number
  • Date of birth (if provided)
  • Appointment details
  • Insurance provider information (if applicable)
  • Information shared through contact or intake forms
  • Communication sent through email or our booking system
  • Technical data such as IP address, device type, and browser type (via cookies)

We only collect information that is necessary to provide you with quality care and services.

 

2. How Your Information Is Used

Your information may be used for the following purposes:

  • To schedule and manage appointments
  • To communicate with you about services and sessions
  • To respond to your questions or concerns
  • To provide therapy and counseling services
  • For billing and insurance purposes (if applicable)
  • To improve our website and services

Your personal information will never be sold, rented, or shared for marketing purposes.

3. HIPAA & Confidentiality

As a mental health service provider in the United States, Be at Ease Therapy follows the guidelines of the Health Insurance Portability and Accountability Act (HIPAA).

All client information is treated as confidential and protected according to HIPAA regulations. Your Protected Health Information (PHI) will only be shared:

  • With your written consent
  • For treatment, payment, or healthcare operations
  • If required by law (e.g., risk of harm to yourself or others, abuse reporting, court order)

Your privacy is always respected.

 

4. Telehealth & Virtual Sessions

All sessions are currently offered virtually. While we use secure, HIPAA-compliant platforms, there are always risks when using the internet. By booking services, you acknowledge and accept these risks.

We encourage you to participate in sessions from a private, secure environment to protect your confidentiality.

 

5. Cookies & Website Tracking

This website may use cookies to improve your browsing experience. Cookies do not collect personal health information. You may disable cookies in your browser settings if you prefer.

 

6. Information Security

We take reasonable steps to protect your personal information using secure technologies and administrative procedures. However, no system is 100% secure, and we cannot guarantee absolute security of data transmitted online.

7. Third-Party Services

We may use trusted third-party platforms for:

  • Scheduling (e.g., Headway)
  • Secure communication
  • Website analytics
  • Payment processing

These providers have their own privacy policies, and we recommend reviewing them directly.

 

8. Your Rights

You have the right to:

  • Request access to your information
  • Request corrections to your information
  • Withdraw consent (where applicable)
  • Ask questions about how your information is used

To make a request, please contact us directly.

 

9. Contact Information

If you have any questions or concerns regarding this Privacy Policy, please contact:

Be at Ease Therapy
Email: [ bea@beateasetherapy.com ]
Phone: +1 (770) 691-5661

 

10. Policy Updates

This privacy policy may be updated from time to time. All updates will be reflected on this page with a revised effective date.